Administrative Assistant Position at Reach Institute for School Leadership

Reach Institute for School Leadership

Administrative Assistant

Job Announcement

About Reach: The Reach Institute for School Leadership (Reach) is a non-profit graduate school of education, which includes two Academies: The Teaching Academy and the Instructional Leadership Academy. The Teaching Academy is comprised of three distinct programs: The Reach Intern Teacher Program, the Reach Professional Teacher Induction Program, and the Moving Inquiry Into Teaching Program. The Reach Instructional Leadership Academy is a program that trains and supports administrators to become strong instructional leaders. Reach partners with schools in the Bay Area region and serves approximately 300 educators. While all Reach partner schools have a commitment to serving traditionally underserved communities, they employ a wide variety of educational philosophies and approaches in pursuit of that goal. The Reach Intern, Induction, and Administrative programs are accredited by the California Commission on Teacher Credentialing, and Reach is seeking additional accreditation from the Western Association of Schools and Colleges (WASC).

Overview of the Position: The Administrative Assistant is a full time position. Working closely with the Associate Director, this individual will provide a variety of administrative and operational supports, including, but not limited to office management, external communications, and supporting technology systems and resources. Additionally, the Administrative Assistant will be an important part of a vibrant and creative staff team helping to develop the organization, as well as a key member of the operations team. This job description reflects assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Critical features of this job are described under the headings below. They may be subject to change at any time.

Administrative Support

  • Provide administrative support to the Executive Director including proactively managing calendars, travel, and expense reports.
  • Schedule and provide support for other meetings and conferences including food, travel arrangements and other logistics.
  • Coordinate and provide support for site visits, faculty meetings, and Board meetings.
  • Provide presentation and document support including basic research, graphics, printing and editing/proofreading.
  • Coordinate all aspects of office management: maintaining office calendar, office supplies, filing system, and answering general phone calls and emails.
  • Assume other administrative duties and projects as needed.

Technology Support

  • Work with the Associate Director on the development, implementation, and evaluation of all the technology systems and structures for Reach faculty, staff and participants.
  • Work with each Program Coordinator and staff on the update an ongoing maintenance of our online learning management system (Canvas).
  • Support the ongoing refinements of accessible text and teaching materials for Reach participants (Study.net, EBSCO, Library World).
  • Work to support the ongoing implementation and maintenance of the new database system (SonisWeb).
  • Oversee the updates, maintenance, and provide troubleshooting of the current Reach technology and equipment.
  • Assist in the development, implementation, and evaluation of annual technology plan for the overall organization.

External Communication

  • Work with the Associate Director on the development, implementation, and evaluation of all external communications for participants, alumni, and funders including, but not limited to, web, print, and mobile.
  • Maintain and update Reach website and other social media sites with needed updates, calendars, postings.
  • Assist in the development, implementation, and evaluation of annual communication plan for the overall organization.
  • Assist with any associated events to support the development of a Reach Alumni network. 

Program Support

  • Work with the Associate Director to provide secondary support for the admissions and enrollment process for all incoming Reach participants.
  • Provide secondary ongoing support for maintaining the student records for all Reach participants.
  • Provide secondary support to the Program Coordinators with the administrative and tracking needs for yearly program assessments.
  • Assist with data collection in each program to support the internal continuous improvement cycle and state reporting requirements.

  

Qualifications:

Required:

  • Administrative abilities (i.e filing, data entry, correspondence, scheduling)
  • Full range of computer software skills (i.e Apple, Google Apps, Joomla)
  • Strong ability to multitask, prioritize and meet changing deadlines
  • Strong written and verbal communication skills
  • Knowledge and experience with technology systems and tools (i.e Canvas, Sonis Web, Study.net)
  • Excellent organizational skills
  • Detail oriented
  • Self-motivated, creative problem solver, willing to work independently and with teams
  • At least 3 years of administrative experience
  • Relevant training and experience
  • Basic HTML/CSS experience
  • Knowledge of cloud-based Google Apps, including Google Drive, Docs, Sheets, etc.
  • Comfort with learning and setting up technology systems and resources (Apple, Joomla, Canvas LM, SonisWeb, Study.net, etc)

 Preferred:

  • Bachelor’s degree (combination of education, training, and experience will be considered in lieu of a B.A.)
  • Interest in education and teacher development

 

Job Details:

  • Salary Range: $37,000 – $42,000 depending on experience
  • This is a full time salaried position with benefits
  • The position is located in the downtown Oakland office and may require additional travel or partner schools as needed
  • Priority Application Deadline: June 22, 2015
  • This position begins in July 2015

 

How to apply:

Interested applicants should send resume, cover letter, and a professional writing sample to: jobs@reachinst.org

Please include “Administrative Assistant” in the Subject Line. Please no phone calls.

 

Read the Administrative Assistant Job Description (pdf)